Data Processing

mailing list

Proven methods for accurately correcting & maintaining your mailing list

One of the most important parts of any direct mail campaign is the mailing list data processing. Whether it is a customer list or a rented list, accuracy and proper sorting is critical to ensure a successful mailing. Our mailing list data processing and hygiene systems are supported by leading-edge technology combined with experienced database operators. From simple list hygiene and sorts to variable data on all pieces, Handy Mailing Services can help. If you need help even setting up your customer list for mailing, here’s a template that you can download to jump start your list.


Trust Handy Mailing Services to keep
your mailing lists clean & effective.


Here is a simple list of some of the things our data processing does to your mailing list:
  • Eliminate duplicates by name or address
  • Address correction
  • Unify and correct inconsistencies (Example: 300 S Broadway Ste, Suite 110 and 300 S Broadway, #110)
  • Presort according to postal regulations
  • Run through the NCOA (National Change of Address) database
  • CASS Certification
  • Sort by customer specifications (Example: specific zip codes, radius of location, dollars spent, etc…)
  • Numerous fields for variable data personalization

Backed by our extensive knowledge in postal regulations and sorting procedures, you can always be confident you are getting the lowest postage rate possible while also having the most accurate list to date. We use industry standard mailing software (too complex for most of us to understand) that sorts the lists according to postal regulations. By doing this, it decreases the amount of work the post office has to do which in turn lowers the postage rate per piece. By doing this you can be confident that you are paying the lowest postage rate per piece possible, saving you more money.

If you would like to learn more extensively about what data processing is, click here.

If you have any questions, please feel free to contact us and we would be happy to explain more.